Jefferson County 2015 CORA Conversation

To see the original full CORA request click here: Jefferson County 2015 CORA request for ballots

Date:   10/14/2015 2:57 PM

This is a copy to Jefferson County Clerk and Recorder - original by online submission.
 (ES&S)

Dear Clerk and Recorder or other records custodian if applicable:

Your county is piloting a new voting system in the November 2015 Coordinated Election.  This email serves as a Colorado Open Records Request for electronic copies of the original pdfs (or if not pdf, the applicable graphic source format) used to print unvoted paper ballots for your election.  This request encompasses ballots for all precincts, styles, voting methods (in-person, by mail/drop-off, emergency, UOCAVA, provisional, replacement) and any others such as specially printed test ballots but only if they in any way have different content. I do not request duplicate sets of pdfs used for e.g. replacement and mail if they are identical. Note however that ballot on demand source files may be different and if so, I am including them in my request.
  
 Note that this is not a request for a pdf created from a scan of the paper form of the ballot - this is for the source file used to create the ballots. Please advise me if the vendor requires a multipage pdf with a page for each instance of printed ballot or for any other reason the data capacity of my records request is too large for email fulfillment.

Although I am not required to explain my intention, I find it beneficial and good manners to do so.  I will be using the pdfs of the unvoted ballots as part of a technical process to independently audit the election and perform an evaluation of the voting system using scans produced by the voting system to be obtained under CORA after certification as referred to below. Please discuss with me any concerns you have over the possibility that these pdfs could be used to create ballots that would be returned in your election or any other similar concerns that would present obstacles to fulfillment. I am prepared to take create an assurance that unexpected ballots will not result including by delaying the fulfillment of the request until Nov. 4.

This email also serves as a presumably helpful advance notice of my intention to CORA request 1) electronic scans produced by the voting equipment used in the pilot election of all the tabulated ballots returned in the 2015 Coordinated election  as soon as C.R.S. 24-72-205.5 allows. I will also be requesting 2) the "cast vote records" or other record of vote patterns recorded per ballot by the voting system. I will also be asking for 3) a newly created electronic color scan copy of each ballot that was duplicated prior to scanning for tabulation.

For requests 1) and 2) these files should be produced in the format and organization defined by the voting system. Only the fulfillment of request 3) will be the result of a scan not performed originally for tabulation. For all three requests I request no reformatting be done other than minimal redaction by adding a black area to an otherwise original graphic file to cover the privacy impinging mark(s) if any. I also ask that each instance of redaction be logged in a note to accompany the records fulfillment.   Note that with this advance notice I hope that you will find a way to most efficiently and inexpensively prepare electronic file copies of the ballots for fulfillment per C.R.S. 24-72-205.5.

That law does have a requirement for potential redaction of identifying marks. I am hoping you will make plans for accomplishing any research regarding identifying marks in the most efficient manner such as during election judge review of the incoming ballots and will discuss any associated costs with me as soon as possible. I am ready to discuss means to use tools in C.R.S. 24-72-205.5 to avoid privacy problems with styles that result in instances of less than 10 alike in the election.

Please respond with an estimate of the amount of any fees that  might be charged in the fulfillment of this future request.

If my request or any portion of it (including the prospective future request) will be denied or fulfilled only in part, please advise and cite the applicable law. If fulfillment will be delayed for any reason, please explain.

Thank you very much.

Harvie Branscomb

***

Date: 10/19/2015 1:54 PM

Dear Mr. Branscomb,

The County Clerk and Recorder is in receipt of your request for the electronic copies of the original pdfs used to produce ballots for the 2015 coordinated election (the “Request”).

Releasing these documents during the pendency of the election could potentially do substantial injury to the public interest. Your Request mentions that you would be willing to delay fulfillment of the Request until November 4. However due to UOCAVA ballots, the Clerk and Recorder will not be able to account for all outstanding ballots until November 12.
 We would be happy to fulfill the request as written, following the November 12 close of ballot receipt, via electronic transmission.

Please let us know if that is acceptable to you. If not, and you would prefer to receive the documents prior to that date, we would be happy to provide you with ballots marked “sample” or otherwise redacted in order to protect the integrity of the coordinated election.

Either way, please let us know what you would prefer.

Thanks

David Wunderlich

Assistant County Attorney

***

Date: 10/30/2015 2:31 PM

David Wunderlich
Thanks for your timely reply to my CORA request for  unvoted ballot pdfs. I have responded inline marking your text with JC for Jefferson County and mine with HB for my initials.JC> The County Clerk and Recorder is in receipt of your request for the electronic copies of the original pdfs used to produce ballots for the 2015 coordinated election (the "Request").

We would be happy to fulfill the request as written, following the November 12 close of ballot receipt, via electronic transmission.

Please let us know if that is acceptable to you. If not, and you would prefer to receive the documents prior to that date, we would be happy to provide you with ballots marked "sample" or otherwise redacted in order to protect the integrity of the coordinated election.

Either way, please let us know what you prefer.

HB> Thank you. Fulfillment of the pdfs in electronic form by email on November 13 will be satisfactory.

 The unvoted pdfs are to be used to prepare for an independent evaluation of the voting system that is made possible by CRS 25-72-205.5 in combination with the excellent new capabilities of the piloted voting system

 Time is of the essence because this project is tied into the UVS time line for SOS system selection. Evaluation of the voting system must be complete before December 15 to be effective and much work is involved after the electronic records are provided by you. Any delay for negotiation or delivery of charges in advance will harm the effectiveness of the evaluation and I ask you now to help me avoid such delays.

  I presume that the location of identifying marks on voted ballots can begin at any time after my CORA request is made, for example as of today if resources were available.

 For a best practice, the County would locate and anonymize records such as by duplication immediately upon arrival frpm the votet so that there is minimal risk of exposure of identifiable voter intent to election officials (election judges, canvas board, etc.). There is a vendor who is willing to provide software and  service and advice to assist you in doing this location process with efficient tools at a reasonable cost - Galois. Dr. Joseph Kiniry kiniry at  Galois.com is the contact. Please explore this option instead of considering 170 hours of work. Denver accomplished the same task on 130,000 ballots for a charge of $265 with my assistance under a NDA for their May pilot municipal election.

 It is now time to activate the second CORA request - the one for voted ballots:
  This email serves as a Colorado Open Records Request for electronic copies of 

 1) electronic scans produced by the voting equipment used in the pilot election of all the tabulated ballots returned in the 2015 Coordinated election  as soon as C.R.S. 24-72-205.5 allows. 

 2) the "cast vote records" or other record of vote patterns recorded per ballot by the voting system. 

 3) a newly created electronic color scan copy of each ballot that was duplicated prior to scanning for tabulation.

 For requests 1) and 2) these files should be produced in the format and organization defined by the voting system. Only the fulfillment of request 3) will be the result of a scan not performed originally for tabulation. 

 For all three requests I request no reformatting be done other than minimal redaction by adding a black area to an otherwise original graphic file to cover the privacy impinging mark(s) if any. I also ask that each instance of redaction be logged in a note to accompany the records fulfillment.   

 That law does have a requirement for potential redaction of identifying marks. I am hoping you will make plans for accomplishing any research regarding identifying marks in the most efficient manner such as during election judge review of the incoming ballots and will discuss any associated costs with me as soon as possible. I am ready to discuss means to use tools in C.R.S. 24-72-205.5 to avoid privacy problems with styles that result in instances of less than 10 alike in the election.This can be accomplished by adjustment of the detailed scope of my request or by sufficient redaction of identifying detail such as precinct.

 Please respond with an estimate of the amount of any fees that will be charged in the fulfillment of this future request. Please consider any means to make anonymization of the records efficient and cost effective. Denver county has experience with this as does Galois Inc.

 If my request or any portion of it will be denied or fulfilled only in part, please advise and cite the applicable law. If fulfillment will be delayed beyond the statutory release date for any reason, please explain.

 Please feel free to respond to this CORA request on Nov. 4 if not before election day.  I hope ample and unusual advance notice of this request has been provided via the office of SOS as well as from myself in conjunction with my request for unvoted ballot pdfs. It is my hope that this will lead to an expeditious and relatively painless effort to reply in spite of the difficult activities you are undertaking as part of the election that is unavoidably associated with this CORA request.

Thank you very much.

Harvie Branscomb
***
Date: 11/4/2015 5:01 PM

Dear Mr. Branscomb,

The Jefferson County Clerk and Recorder (the "Clerk") is in receipt of your request dated Friday October 30, 2015 for the following categories of records:

1) electronic scans produced by the voting equipment used in the pilot election of all the tabulated ballots returned in the 2015 Coordinated election  as soon as C.R.S. 24-72-205.5 allows.

2) the "cast vote records" or other record of vote patterns recorded per ballot by the voting system.

3) a newly created electronic color scan copy of each ballot that was duplicated prior to scanning for tabulation.

The Clerk is currently underway in post-election processing and canvass of election results prior to certifying an abstract of votes as required by C.R.S. 1-10-102.

As I’m sure you’re aware, your request for images of voted ballots will be governed by C.R.S. 24-72-205.5. Subsection 3(a) of that section contains a mandatory stay of such requests until the later date of the certification of the abstract of votes under C.R.S. 1-10-102 or the completion of any recount under Title 1, Article 10.5.

 At this time therefore the earliest possible date to begin to fulfill your request under C.R.S. 24-72-205.5 would be the close of canvass, seventeen days after the election, or November 20, 2015.

The Clerk will fulfill your requests as above but first we need some information from you about each request to help us fulfill them.

For request (1) the first issue to address is the cost of statutory required review and redaction of ballots for potentially identifiable voter information under C.R.S. 24-72-205.5. This statute requires the Clerk to review the ballots for any markings or messages on a ballot that may identify a particular elector, and cover or redact them based on the most practical means.

The Clerk intends to fulfill your request but only after a review of these records to ensure that no voter identities are compromised, as required by statute.  With an estimated 180,000 ballots received in this election, at an estimated 5 seconds to review and/or redact each side of ballot (2 sides on every ballot style in this election), the Clerk estimates it will take approximately 500 hours of staff time to prepare these ballots for review. At the Clerk’s policy rate of $25.00 per hour of staff time for research and retrieval of records under the Open Records Act with the first hour free, this produces an estimate of approximately $12,475 in staff time costs incurred by the Clerk.

The Clerk would request that you pay the estimated costs in advance prior to dedicating the large amount of staff time required to process and fulfill your requests under the requirements of the law. If you elect to proceed, the Clerk will process the ballots until the earlier of (a) the fulfillment of your request, at which point you would be refunded any overage in paid estimated costs or (b) the exhaustion of the time paid in estimated costs, at which point the Clerk would provide you with a supplemental invoice for estimated remaining staff time.

Please let us know if you’d like to proceed with your request (1) for images of tabulated ballots in light of this cost estimate, and if so, please provide payment to the Clerk prior to the beginning of fulfillment of your request on November 20, 2015 or after the close of any recount, whichever date is later.

For request (2) some additional information from you might be helpful. If you’re looking for images of “cast vote records” as recorded by the County’s electronic voting system, or, specifically, images of the electronic ballots produced by that voting system in response to user input, these records are available as “Ballots” under C.R.S. 24-72-205.5 including redaction as outlined under your request (1) above.

If your request refers to another record I’m not aware of any records of voting patterns produced by the voting system. Perhaps it would be helpful for you to clarify the nature of this request. If you desire the County to manipulate data to produce records that do not currently exist, there is no requirement under the Colorado Open Records Act for the County to do so. Please let us know.
 
With regard to request number (3) I may need you to clarify your request. The duplicated ballots are already scanned and counted and would be included in your request (1) for all tabulated ballots. Color scans of the materials directly received are not currently available without further processing as these duplicate ballots were produced in black and white scans only. Will you be willing to accept copies of the black and white images produced by our system? If not, the Clerk will incur costs to produce color scans of the approximately 3238 ballots that were duplicated for this election. Please advise which medium you would prefer and if it is the latter, I can produce an estimate for the costs it would take to get you color scans of those documents. 

Thanks, and I look forward to hearing from you.

David Wunderlich 
Assistant County Attorney
***
Date: Tue, 10 Nov 2015 09:13:30

 


David Wunderlich

Thank you for your queries regarding my thee part  CORA request for voted ballots in the 2015 November election.

 


Regarding part one:

The county estimate of 5 seconds per side of a ballot page to look for identifying marks suggests the most inefficient possible system has been planned for the task.  I believe that it is possible to examine the digital scans of the ballots at a rate of more than 10 times faster. To perform that function at that rate operators will be twiddling their thumbs as they wait for the 5 seconds to elapse.   Since the estimate results in a predicted charge of $12,500 and since that amount is far from an amount I can afford I will be forced to constrain the scope of this part of the request as follows:

 


In part one of my request, in place of every ballot tabulated in the election, I now request  three subsets of the ballots tabulated:

 


1)  In place of all tabulated ballots, electronic files of  photographic recordings by the voting system of the sides of each ballot  that contains the following contest:

City Of Littleton Council Member At Large (Vote for 2)    with a total of - at  - present 1082 votes, presumably a number that could slightly rise.2) I request a total of 100 DS-850  ballot scans that represent ballots on which voters have used "x" or "checkmark" indications or other exceptional marks in contradiction of the printed instructions. This will embody a test sample of poorly marked ballots that I can use (in combination with the cast vote records) for a demonstration of the capability of the voting system to maintain accuracy under difficult conditions.

3)  The set of black and white DS-850 scans of the duplicate ballots (approx 3238) that you offered.

Please revise your cost estimate based on my attempt to constrain costs and difficulty of this task in order to render it financially accessible to myself as an unpaid election quality advocate and member of the public. I presume that the voting system is capable of isolating the ballot scans containing this selected contest without examination of each and hence the cost for this constrained request will be vastly lower and on the order of, at your quoted estimated price, about 1200 times 10 seconds or 12,000 seconds that amounts to less than four hours at your predicted slow rate. I am here guessing that 10 seconds is sufficient time to scan a list of images to arrive at a poorly marked one and if not, then perhaps some extra time not needed for location of identifying marks may be sufficient.

As a heads-up, in  compensation for the lack of accessibility to the scans of all tabulated ballots I may require access to a very select and specific set of paper ballots in your office under terms yet to be discussed. My intention is to form a simulation of a risk limiting audit.

As for the remaining two portions of my request, I remain in request of part two - cast vote records ( as supplied by the ES&S DS-850 system and applicable to a Risk Limiting Audit) for all tabulated ballots as requested before, as well as in part three - as before- new electronic copies of all ballots that required duplication  prior to tabulation and inclusion in the election.

You had inquired about the meaning of "cast vote record" and the definition is crucial. I am  not looking for "images" of cast vote records, but electronic files that contain copies of these "cast vote records."  The "cast vote record" is not a photographic simulacrum of the paper ballot as is the scan in part one of my request. Rather it is a digital (alpha-numerical) representation of the system's adjudication of the marks on the ballot in a machine and human  readable form.  Export of the cast vote records is required by the upcoming risk limiting audit.  Each cast vote record represents the marks of one ballot, as detected by the voting system and perhaps  adjudicated by judges (however in the case of ES&S my understanding is that the cast vote record is entirely the result of a machine  operation.) In ES&S's system each cast vote record will be identified by the number that is printed on the edge of the paper ballot at the time of scanning. It does not contain stray marks and is not identifiable to voter.

Your inquiry about part three suggests a misunderstanding of my request.  I have not asked for copies of the duplicates (these would originally be included in part one of my request.)  I am asking simply for copies of the originals that were finally outstacked by the DS850 scanner and hence required duplication. Obviously the DS850 did not make  an image of these ballots, but a different system is capable of making the scan- such as a flatbed scanner can.   You said you can prepare a quote for newly making scans of these approximately 3238 ballots.  Or perhaps I could examine them in person.   In which case, in addition, what would be the cost?

As indicated above, and in light of my new constraint  of scope on the original part one of my request, I would also like to know the price  of receiving a set of scans from the DS850 of only the approximately 3280 duplicates. Presumably these have by design zero identifying marks. In your inquiry above you ask:

"Will you be willing to accept copies of the black and white images produced by our system?"

The answer is yes.I look forward to your reply and please make the quotation in a form (separated in parts) so that I can  choose which of the parts I can afford to pursue. Also I hope that this simplification will aid in fulfillment close to or on the date of the end of the CRS stay as to be effective this evaluation must be completed (along with 7 other counties' public records) in December.  CRS 24-72-205.5 provides for a stay of fulfillment, not a stay of request. It does not specify a stay of a constructive beginning of a fulfillment process.

CRS 24-72-205.5 (3) (a) says in relevant  part: "the designated election official shall not fulfill a request under this part 2 for the public inspection of ballots during the period ..."

Here for clarity is an encore of my  questions and current request:

1)   scans from the DS850 of the ballots containing City Of Littleton Council Member At Large (approx. 1100)

2) 100 scans of ballots that are deemed incorrectly marked such as x-es and checks

3) the set of ~3238 scans of duplicated ballots (no voter identifying marks)

4) the entire set of cast vote records as applicable to the risk limiting audit

5) access for personal inspection of approx. 3238 duplicated ballots (the originals)

6) color copies of approx. 3238 duplicated ballots (the originals) in electronic format

I hope I will see your cost estimate for each of the above.

Thank you very much.

 Harvie Branscomb

***

Date: 11/13/2015 5:31 PM

Mr. Branscomb,

Per your CORA request dated October 14, 2015 and subsequent response on October 30, 2015.  Please find the electronic copies of the original pdfs for the November 3, 2015 Jefferson County Coordinated Election and Jefferson County School District R-1 Recall Election in the attached file.

Due to the conduct of both the Coordinated Election and Jefferson County School District Recall Election you will find two sets of ballot pdf’s in the attached file.     Page 1 through 130 contain the UOCAVA ballot sets; Coordinated ballot content on the first page and Recall ballot content on the second page.    Starting at page 131 through 198 you will find the Mail Ballot sets containing all ballot content.   These ballots were printed front and back.

If you have any questions about the ballot sets please contact me or Gary VanDeStouwe.

Regards,

Carrie Kellogg

Carrie Kellogg | Director of Elections

***

Date: 11/15/2015 10:20 AM

Carrie
 Thank you. I successfully received the pdfs.
 Harvie Branscomb

***

Date: 11/16/2015 4:40 PM

Mr. Branscomb,

In response to your reply email dated November 10, 2015, we understand your concern in regards to the estimated costs to review the volume of ballots that were counted in Jefferson County.    Our estimated time is based on our best educated estimate of the average amount of time to review and redact the responsive records.  If the actual time to review each of the documents is high then we will adjust the costs accordingly.   The reply to your current request is listed under each summary of your November 10th request.

Here for clarity is an encore of my questions and current request:

1)  scans from the DS850 of the ballots containing City Of Littleton Council Member At Large (approx. 1100)

There are 1,776 ballots containing the City of Littleton Council Member At Large race.   The time it takes to sort those ballots is included in the first hour of research.   With an estimated 1,776 ballots, at an estimated 5 seconds to review and/or redact each side of the ballot, the Clerk estimates it will take approximately 4.9 hours of staff time to prepare these ballots for review.   At the Clerk’s policy rate of $25.00 per hour, this produces an estimate of approximately $123.30.

2) 100 scans of ballots that are deemed incorrectly marked such as x-es and checks

We do not track or otherwise keep records identifying the ballots containing such marks.  This would require a review of all ballots counted until we arrive at the 100 ballots requested.    Since we don’t know where those ballots are in the file or if there are even 100 responsive ballots, we can only base our estimate on the time necessary to review all of the ballots and, accordingly,  the original cost of $12,475 would apply here until the 100 ballots were found.

3) the set of  approx. 3238 scans of duplicated ballots (no voter identifying marks)

There are 3,537 duplicated ballots.   The time it takes to sort those ballots and download to file is included in the first hour of research.   These ballots do not need to be reviewed for identifying marks.

4) the entire set of cast vote records as applicable to the risk limiting audit

The time it takes to download these records are included in the first hour of research.

5) access for personal inspection of approx. 3238 duplicated ballots (the originals)

If #6 is not acceptable we will discuss/address this request.

6) color copies of approx. 3238 duplicated ballots (the originals) in electronic format

There are 3,537 original ballots that were duplicated.   The estimated total cost is $306.02   ($60.42 for scanning to pdf’s and $ 245.60 for review of front and back).   There may be additional costs associated with this estimate because we may not be able to scan all original ballots through the two sided scanner.   We will provide an additional estimate before badly damaged ballots are scanned on a flat-bed scanner.  There are several steps to this process which include:  opening a sealed box and maintaining the chain of custody log, opening the individual envelopes in each box, scanning the ballot either through a high speed two sided scanner or in some cases on a flat bed scanner (depends on the condition of the original), reseal the box and maintain the chain of custody log; and review of all of the ballots for identifying marks.   The review estimate is based on 5 seconds to review and and/or redact each side of the ballot.

Prior to dedicating the staff time required to process and fulfill your requests, you will need to submit payment for the estimated costs to the Clerk and Recorder.  If you elect to proceed, the Clerk will process the ballots until (a) the fulfillment of your request, at which point you would be refunded any overage in paid estimated costs, or (b) the exhaustion of the time paid in estimated costs, at which point the Clerk would provide you with a supplemental invoice for estimated remaining staff time.

Please let us know if you would like to proceed with your requests, and if so, please provide payment to the Clerk prior to the beginning of fulfillment of your request on November 20, 2015 or after the close of recount, whichever date is later.    Due to the size of the files they cannot be transmitted by email.    Please let us know how you would like to receive these files and whether you will pick these up from our office or by which delivery method you prefer.

Thank you

Carrie Kellogg

***

Date: 11/19/2015 2:32 PM

My reponses marked by the text "HB>"

Sent from my android device.

-----Original Message-----
 From: Carrie Kellogg 
 To: 'Harvie Branscomb' 
 Cc: Faye Griffin , David Wunderlich >, Writer Mott , Lori 
  Webb
 Sent: Mon, 16 Nov 2015 4:40 PM
 Subject: RE: Regarding Open Records Act Request of October 30, 2015

Mr. Branscomb,

In response to your reply email dated November 10, 2015, we understand your concern in regards to the estimated costs to review the volume of ballots that were counted in Jefferson County.    Our estimated time is based on our best educated estimate of the average amount of time to review and redact the responsive records.  If the actual time to review each of the documents is high then we will adjust the costs accordingly.   The reply to your current request is listed under each summary of your November 10th request.

Here for clarity is an encore of my questions and current request:
  1)  scans from the DS850 of the ballots containing City Of Littleton Council Member At Large (approx. 1100)
 There are 1,776 ballots containing the City of Littleton Council Member At Large race.   The time it takes to sort those ballots is included in the first hour of research.   With an estimated 1,776 ballots, at an estimated 5 seconds to review and/or redact each side of the ballot, the Clerk estimates it will take approximately 4.9 hours of staff time to prepare these ballots for review.   At the Clerk’s policy rate of $25.00 per hour, this produces an estimate of approximately $123.30.

HB> Please fulfill this portion of my request. Please cap my cost for this portion at $123.20 until further authorization from me.

2) 100 scans of ballots that are deemed incorrectly marked such as x-es and checks

We do not track or otherwise keep records identifying the ballots containing such marks.  This would require a review of all ballots counted until we arrive at the 100 ballots requested.    Since we don’t know where those ballots are in the file or if there are even 100 responsive ballots, we can only base our estimate on the time necessary to review all of the ballots and, accordingly,  the original cost of $12,475 would apply here until the 100 ballots were found.

HB> Please do not fulfill this portion of my request because of prohibitive expense.

3) the set of  approx. 3238 scans of duplicated ballots (no voter identifying marks)
 There are 3,537 duplicated ballots.   The time it takes to sort those ballots and download to file is included in the first hour of research.   These ballots do not need to be reviewed for identifying marks.

HB> Please fulfill this portion of my request.

 4) the entire set of cast vote records as applicable to the risk limiting audit
             
 The time it takes to download these records are included in the first hour of research.

 HB> Please fulfill this portion of my request.

5) access for personal inspection of approx. 3238 duplicated ballots (the originals)
             If #6 is not acceptable we will discuss/address this request.

6) color copies of approx. 3238 duplicated ballots (the originals) in electronic format
 There are 3,537 original ballots that were duplicated.   The estimated total cost is $306.02   ($60.42 for scanning to pdf’s and $ 245.60 for review of front and back).   There may be additional costs associated with this estimate because we may not be able to scan all original ballots through the two sided scanner.   We will provide an additional estimate before badly damaged ballots are scanned on a flat-bed scanner.  There are several steps to this process which include:  opening a sealed box and maintaining the chain of custody log, opening the individual envelopes in each box, scanning the ballot either through a high speed two sided scanner or in some cases on a flat bed scanner (depends on the condition of the original), reseal the box and maintain the chain of custody log; and review of all of the ballots for identifying marks.   The review estimate is based on 5 seconds to review and and/or redact each side of the ballot.

HB> Please fulfill this portion of my request. Please document actual time spent by person and function where possible. Please cap my contribution at $306.02 for this portion until further authorization by me.

Prior to dedicating the staff time required to process and fulfill your requests, you will need to submit payment for the estimated costs to the Clerk and Recorder.  If you elect to proceed, the Clerk will process the ballots until (a) the fulfillment of your request, at which point you would be refunded any overage in paid estimated costs, or (b) the exhaustion of the time paid in estimated costs, at which point the Clerk would provide you with a supplemental invoice for estimated remaining staff time.

Please let us know if you would like to proceed with your requests, and if so, please provide payment to the Clerk prior to the beginning of fulfillment of your request on November 20, 2015 or after the close of recount, whichever date is later.    Due to the size of the files they cannot be transmitted by email.    Please let us know how you would like to receive these files and whether you will pick these up from our office or by which delivery method you prefer.

I prefer to receive these files by fedex regular overnight letter using my FedEx account  sent to 
  Harvie Branscomb
  [address redacted]

 I prefer the files to be copied onto a micro SDCard that can be read in a USB reader. I will provide such a new micro SD card and adapter if needed for this purpose.

 Total advance payment $123.30 plus $306.02 equals $429.32

Harvie Branscomb

***

 

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