Mesa County 2015 CORA Request for ballots

On Wed, Oct 14, 2015 at 2:39 PM, Harvie Branscomb wrote:

To: Mesa County Clerk and Recorder (original by fax)

(Dominion)

Dear Clerk and Recorder or other records custodian if applicable:

Your county is piloting a new voting system in the November 2015 Coordinated Election.  This email serves as a Colorado Open Records Request for electronic copies of the original pdfs (or if not pdf, the applicable graphic source format) used to print unvoted paper ballots for your election.  This request encompasses ballots for all precincts, styles, voting methods (in-person, by mail/drop-off, emergency, UOCAVA, provisional, replacement) and any others such as specially printed test ballots but only if they in any way have different content. I do not request duplicate sets of pdfs used for e.g. replacement and mail if they are identical. Note however that ballot on demand source files may be different and if so, I am including them in my request.

Note that this is not a request for a pdf created from a scan of the paper form of the ballot – this is for the source file used to create the ballots. Please advise me if the vendor requires a multipage pdf with a page for each instance of printed ballot or for any other reason the data capacity of my records request is too large for email fulfillment.

Although I am not required to explain my intention, I find it beneficial and good manners to do so.  I will be using the pdfs of the unvoted ballots as part of a technical process to independently audit the election and perform an evaluation of the voting system using scans produced by the voting system to be obtained under CORA after certification as referred to below. Please discuss with me any concerns you have over the possibility that these pdfs could be used to create ballots that would be returned in your election or any other similar concerns that would present obstacles to fulfillment. I am prepared to take create an assurance that unexpected ballots will not result including by delaying the fulfillment of the request until Nov. 4.

This email also serves as a presumably helpful advance notice of my intention to CORA request 1) electronic scans produced by the voting equipment used in the pilot election of all the tabulated ballots returned in the 2015 Coordinated election  as soon as C.R.S. 24-72-205.5 allows. I will also be requesting 2) the “cast vote records” or other record of vote patterns recorded per ballot by the voting system. I will also be asking for 3) a newly created electronic color scan copy of each ballot that was duplicated prior to scanning for tabulation.

For requests 1) and 2) these files should be produced in the format and organization defined by the voting system. Only the fulfillment of request 3) will be the result of a scan not performed originally for tabulation. For all three requests I request no reformatting be done other than minimal redaction by adding a black area to an otherwise original graphic file to cover the privacy impinging mark(s) if any. I also ask that each instance of redaction be logged in a note to accompany the records fulfillment.   Note that with this advance notice I hope that you will find a way to most efficiently and inexpensively prepare electronic file copies of the ballots for fulfillment per C.R.S. 24-72-205.5.

That law does have a requirement for potential redaction of identifying marks. I am hoping you will make plans for accomplishing any research regarding identifying marks in the most efficient manner such as during election judge review of the incoming ballots and will discuss any associated costs with me as soon as possible. I am ready to discuss means to use tools in C.R.S. 24-72-205.5 to avoid privacy problems with styles that result in instances of less than 10 alike in the election.

Please respond with an estimate of the amount of any fees that  might be charged in the fulfillment of this future request.

If my request or any portion of it (including the prospective future request) will be denied or fulfilled only in part, please advise and cite the applicable law. If fulfillment will be delayed for any reason, please explain.

Thank you very much.

Harvie Branscomb
harvie@electionquality.com

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Mesa County website:
http://clerk.mesacounty.us/elections/contact-us.aspx

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Information


http://clerk.mesacounty.us/cora/
Mesa CORA

COLORADO OPEN RECORD REQUESTS (CORA)

Pursuant to C.R.S. 30-1-103 and 24‐72‐205 the Clerk’s office may charge for preparation and copies of requested document(s).

Acceptance method: CORA requests are accepted by the Clerk’s office via fax or hard copy. E‐mailed CORA requests often enter junk mail boxes because they can come from unrecognized addresses. Or an employee may not have access to e‐mail within the 72 hour deadline to respond. It is in the requestor’s best interest to deliver it in a method or in more than one method so that any deputy clerk could pick it up, notify necessary personnel and begin the process.

Delivery method: Documents are provided in paper or pdf format only. Documents provided under CORA are not provided in an editable format.  If a requester is not present within the county and inspection of the paper documents in person is burdensome, the clerk may mail, fax, ftp or e‐mail the documents.

Fee: If the request requires over 1 hour of time to prepare, the requestor will be charged $30 per hour thereafter. The hourly fee of $30 for the second hour and beyond will be charged in addition to the appropriate per copy or electronic image cost.

Deposit may be required: If we receive a request the office may estimate the hours to review and assemble the documents and require a deposit. With a deposit, county resources are not spent prior to reimbursement on preparing for a document review that may not occur.

COLORADO OPEN RECORD REQUESTS (CORA)

Pursuant to C.R.S. 30-1-103 and 24‐72‐205 the Clerk’s office may charge for preparation and copies of requested document(s).

Acceptance method: CORA requests are accepted by the Clerk’s office via fax or hard copy. E‐mailed CORA requests often enter junk mail boxes because they can come from unrecognized addresses. Or an employee may not have access to e‐mail within the 72 hour deadline to respond. It is in the requestor’s best interest to deliver it in a method or in more than one method so that any deputy clerk could pick it up, notify necessary personnel and begin the process.

Delivery method: Documents are provided in paper or pdf format only. Documents provided under CORA are not provided in an editable format.  If a requester is not present within the county and inspection of the paper documents in person is burdensome, the clerk may mail, fax, ftp or e‐mail the documents.

Fee: If the request requires over 1 hour of time to prepare, the requestor will be charged $30 per hour thereafter. The hourly fee of $30 for the second hour and beyond will be charged in addition to the appropriate per copy or electronic image cost.

Deposit may be required: If we receive a request the office may estimate the hours to review and assemble the documents and require a deposit. With a deposit, county resources are not spent prior to reimbursement on preparing for a document review that may not occur.

Open Records Request

COLORADO OPEN RECORD REQUESTS (CORA)

Pursuant to C.R.S. 30-1-103 and 24‐72‐205 the Clerk’s office may charge for preparation and copies of requested document(s).

Acceptance method: CORA requests are accepted by the Clerk’s office via fax or hard copy. E‐mailed CORA requests often enter junk mail boxes because they can come from unrecognized addresses. Or an employee may not have access to e‐mail within the 72 hour deadline to respond. It is in the requestor’s best interest to deliver it in a method or in more than one method so that any deputy clerk could pick it up, notify necessary personnel and begin the process.

Delivery method: Documents are provided in paper or pdf format only. Documents provided under CORA are not provided in an editable format.  If a requester is not present within the county and inspection of the paper documents in person is burdensome, the clerk may mail, fax, ftp or e‐mail the documents.

Fee: If the request requires over 1 hour of time to prepare, the requestor will be charged $30 per hour thereafter. The hourly fee of $30 for the second hour and beyond will be charged in addition to the appropriate per copy or electronic image cost.

Deposit may be required: If we receive a request the office may estimate the hours to review and assemble the documents and require a deposit. With a deposit, county resources are not spent prior to reimbursement on preparing for a document review that may not occur.

Open Records Request

COLORADO OPEN RECORD REQUESTS (CORA)

Pursuant to C.R.S. 30-1-103 and 24‐72‐205 the Clerk’s office may charge for preparation and copies of requested document(s).

Acceptance method: CORA requests are accepted by the Clerk’s office via fax or hard copy. E‐mailed CORA requests often enter junk mail boxes because they can come from unrecognized addresses. Or an employee may not have access to e‐mail within the 72 hour deadline to respond. It is in the requestor’s best interest to deliver it in a method or in more than one method so that any deputy clerk could pick it up, notify necessary personnel and begin the process.

Delivery method: Documents are provided in paper or pdf format only. Documents provided under CORA are not provided in an editable format.  If a requester is not present within the county and inspection of the paper documents in person is burdensome, the clerk may mail, fax, ftp or e‐mail the documents.

Fee: If the request requires over 1 hour of time to prepare, the requestor will be charged $30 per hour thereafter. The hourly fee of $30 for the second hour and beyond will be charged in addition to the appropriate per copy or electronic image cost.

Deposit may be required: If we receive a request the office may estimate the hours to review and assemble the documents and require a deposit. With a deposit, county resources are not spent prior to reimbursement on preparing for a document review that may not occur.